Adobe PageMaker

Adobe PageMaker 7.0 software is the ideal page layout program for business, education, and small- and home-office professionals who want to create high-quality publications such as brochures and newsletters. Get started quickly with templates, graphics, and intuitive design tools; work productively across Adobe applications; and easily leverage existing content to create customized communications.

Create professional-quality publications

Create a wide variety of publications in Adobe® PageMaker® 7.0, from simple one-page flyers to complex reports. Build your own publications from scratch, or take advantage of hundreds of predesigned templates that you can modify to suit your needs.

• Quickly lay out publications by creating frames to hold text and graphics, applying master pages to apply different page designs within a single publication, and using layers to set up a single file for multiple versions of a publication.
• Type and format text directly in layout view, or edit using the built-in story editor.
• Typeset your text professionally by using kerning and tracking.

Ensure tight integration with other products

Tired of learning new applications only to find they don’t work well with your existing software? With Adobe® PageMaker® 7.0, you’ll enjoy a familiar working environment and smooth, easy file import from some of your favorite Adobe applications.

• Get up to speed quickly with familiar Adobe menus, palettes, and keyboard shortcuts.
• Place Adobe Illustrator® and Adobe Photoshop® graphics directly into PageMaker.
• Using the new Data Merge feature, merge text and graphics originally stored in spreadsheets or databases to create custom publications, including form letters, mailing labels, envelopes, and catalogs.

Produce reliable output

Adobe® PageMaker® 7.0 provides support for the leading print standards. Output files to any printing device, including digital quick printers and high-end commercial printers.

• Ensure professional-quality color with integrated trapping and built-in printing of color separations.
• Use color management to ensure the quality and consistency of color output.
• Take advantage of advanced printing options, including duplex printing and the Save for Service Provider and Build Booklet plug-ins.
• When exporting to Adobe Portable Document Format (PDF), add document information, change security options, and modify advanced Acrobat® Distiller® settings from within PageMaker.

Explore your creativity: templates and clip art

Time is precious. Adobe knows that your page layout software should help you save time rather than spend it. That’s why Adobe® PageMaker® 7.0 provides templates and clip art to help you add a professional touch to your publications.

• Use hundreds of professionally designed templates to lay out your newsletters, brochures, reports, business stationery, and other publication
• Customize the templates to suit your needs.
• Choose from among thousands of professionally designed clip-art illustrations and photographs.

What’s new in Adobe PageMaker 7.0

Merge text and graphics stored originally in spreadsheets or databases to create custom publications, including form letters, mailing labels, envelopes, catalogs, or direct mail campaigns.

• Create and view Adobe Portable Document Format (PDF) files. Add document information, change security and compatibility options, embed tags for accessibility, and modify advanced Adobe Acrobat® Distiller® settings — all from within PageMaker.
• Easily place Adobe PDF files created with Adobe Photoshop® 5.0-6.0 or Adobe Illustrator® 9.0 directly into PageMaker publications.
• Save time by importing native Photoshop and Illustrator files. You can drag and drop the native file or use the Place dialog box.
• Use a converter utility to open QuarkXPress 3.3-4.1 publications directly in PageMaker. Use the same utility to open Microsoft Publisher 95-2000 in PageMaker (Windows® only). Import and export text and graphics to and from key business applications such as Microsoft Word.

Adobe PageMaker’s System requirements

Windows

• Intel® Pentium® processor
• Microsoft® Windows NT® 4.0 with Service Pack 6, Windows® 2000 Professional with Service Pack 2, Windows XP Professional or Home Edition
• 32MB of available RAM (48MB or more recommended)
• 175MB of available hard-disk space for installation (200MB or more recommended)
• Video card with 800×600 resolution and 8-bit/256 colors (24-bit, high-resolution display recommended)
• CD-ROM drive
• For Adobe® PostScript® printers: Adobe PostScript Level 2 or later

Macintosh

• PowerPC® processor
• Mac OS 9.1 or Mac OS X (Classic mode only)
• 30MB of available RAM (45MB recommended)
• 150MB of available hard-disk space for installation (200MB recommended)
• 800×600 monitor resolution with 8-bit/256 colors (24-bit, high-resolution screen display recommended)
• CD-ROM drive
• For Adobe PostScript printers: Adobe PostScript Level 2 or later

Outlining works by changing the fill of the letters to white and adding a black stroke to the outside. That works fine, but in my experience, it’s almost impossible to then align the outlined characters with others. EPS is your best bet if that’s what you want. In addition to better alignment, you can feather the shadow a bit.

Here’s a trick you can use in Adobe PageMaker, though. Set your text against the tinted background and set the color of the text to white (in the Format Character dialog, not via the color palette). You now have a reverse.

Duplicate the text block via Copy & Paste Multiple (try 0.02″ to start). Change the color of this text to Black. Select this text block with the pointer tool and choose Element > Arrange > Send Backward. You now have a creditable shadow.

Next, duplicate again with Paste Multiple, this time using half what you used last time (e.g. 0.01″). Color the text in this block the same as the background. Deselect and admire! You now have a text block that appears to be embossed.

Between the lines
If you want a line to appear above or below a paragraph, you can draw one using the Line tool. However, if the text is realigned, the line does not move with the text. PageMaker can set lines before and after a paragraph. Click on Type > Paragraph > Rules to open the Paragraph Rules dialog box. Select the appropriate choices for the rules above and below the paragraph and click OK.

Typographer’s Quotes
To use typographer’s quote, open File > Preferences > General > More. Enable use Typographer’s Quotes. This works on the publication currently open. If you want it to work on all future publications, close any open publications and follow the same procedure.

New Styles
To quickly create new styles, select some text and format it with all the character and paragraph attributes for the style. On the style palette, double-click [No Style] and enter a name for the style. click OK to add this style.

The Rotating Object
To rotate an object using the Rotating tool, it is not necessary to use one of the object’s handles. The object can be rotated from any center, within or outside the object area.

Tool Settings
To set a default setting for any of tool, select the tool and don’t create anything with it. Instead, change the properties from the relevant menu items under the Element menu. All items created henceforth with that tool will use these settings

Minor Adjustments
To move objects by precise amounts, you don’t need to draw guides. For a quicker solution, cut the object and click on Edit > Paste one copy, entering the offset as the distance you wish to shift the object by.

Wrap text around text
To wrap text around an existing text bloc, select the text block with the pointer tool and click on Element > Group. click on Element > Text Wrap and change the Wrap option. Now you can flow text around the grouped text block.. you can do the same with already flowed text.

Change Measurement Units
To change your measurement system, you can click File > Preferences > General and select the desired measurement unit. It would be faster, though, to right-click on either ruler and select the unit from the context menu.

Image Captions
If your images are supplemented with captions, place the image with text wrap turned off. Type or place the caption, again with text wrap turned off. Select picture and caption and click on Clement > Group. Now set the text wrap from Element > Text Wrap. On resizing the image, the text size will not change. You can still edit the text, just like any other text block. also, the image and caption will always move together.

Formatting tab leaders
Leaders adopt the formatting of the space before them, so you can not select the leader area and change its formatting attributed. You can, however, put a space before the leader and format that blank space. the leader will adopt the same formatting.

Instantly generate documents, such as mailing labels, form letters, or envelopes, with the new data merge feature in Adobe® PageMaker®. Using data from spreadsheets, databases, or text editors, you can merge multiple records into one publication. These steps explain how to prepare records so that they merge flawlessly in your publication.

Set up the data field names.
Determine what fields will appear in your target publication, and make sure your data source has those fields. For example, our auto sales spreadsheet includes data fields such as “Year/Make,” “Model,” and “Base Price.”
Spreadsheet records must be organized with the data fields across the first row. If the spreadsheet data is on multiple worksheets, reorganize it onto one worksheet.
Records from a database file will use the table field names as the data field names. To export the field names in FileMaker Pro, use the existing field names to define the values of the first record.

Check the data field names.
PageMaker is not case-sensitive, so make sure each field name is unique. For example, if there is a field named “address” and another named “ADDRESS,” the second instance of the field name will be ignored, and the entire column of data will not be included in the merge.
A blank field name will not appear as a data field in PageMaker unless it contains a space.
Field names that begin with the “at” sign (@) are reserved for fields containing images. If you’re using Microsoft Excel, type an apostrophe (‘) before the at sign, such as ‘@Photo.

Set up the records.
If you’re using a spreadsheet or a text file, each row or block of text that follows the row of data field names represents a record (a).
PageMaker igores blank rows and records (b). Blank fields within a record can appear as a blank line in the record’s publication or be removed, depending upon the option you select later in PageMaker.
Image data is represented by the filename (c), such as BillTucker.jpg, or the full path to the file such as c:\Photos\BillTucker.jpg on Windows, or Mac HD:Photos:BillTucker.jpg or Desktop:Family:dat.gif on the Mac. Use only the image’s filename if the image and the PageMaker publication are in the same location, otherwise use the full path.

Save the data source as a comma-delimited text file.
To save the records as a comma-delimited text file, use the Save As or Export text feature in your spreadsheet or database program. If you’re using a database program, make sure the field names are included in the export options. FileMaker Pro users can only export field names if the existing field names are used to define the values of the first record.
Some programs, such as Lotus Notes, cannot save or export to a comma-delimited file. Make sure that you save or export to a tab-delimited text file instead. If you’re using tab-delimited text, include the field names in the export options. Then use a text editor to insert commas between data field names and between record fields, and remove unnecessary spaces. See the online Help subtopic “Creating a data source file from scratch” in Help > Help Topics > Data Merge > “Working with data source files” for more information.
If you don’t have a spreadsheet or database program, you can use a text editor to create your source. For more information, see the online Help subtopic “Creating a data source file from scratch” in Help > Help Topics > Data Merge > “Working with data source files”.
Now that you’ve designed your data source, you can use PageMaker’s Data Merge palette to select it, and then insert the data fields into a PageMaker publication, and merge the records. It’s that easy!

Once you begin a new file, this is the default view for your brochure.
There are three default palettes in Adobe PageMaker:

• The Toolbox Palette
• The Color/Style Palette
• The Control Palette

Toolbox

The Toolbox palette is where you will find the tools you will use in PageMaker:
1. Pointer tool—select, move and resize text boxes and graphics
2. Rotate tool—used to select and rotate text boxes and graphics
3. Line tool—used to draw straight lines in any direction
4. Rectangle tool*—used to draw rectangles and squares**
5. Ellipse tool—used to draw ellipses and circles**
6. Polygon tool*—used to draw polygon shapes
7. Hand tool—used to navigate the desktop and test hyperlinks
8. Text tool—used to type, select and edit text
9. Crop tool—used to trim graphics
10. Constrained line tool—used to draw vertical or horizontal lines
11. Magnify tool—used to magnify or reduce the area viewed
Frames—used to draw placeholders for text or graphics
*Double click on the tool to reveal other options.
**Hold the shift key down while dragging your shape and it will constrain it to either
the square or circle.

Once Adobe PageMaker is open you will create a new file. Select:
File > New
The “Document Setup” dialog box opens up. This is where you will select the type of setup
for your document. Since our first document is going to be a brochure, select the following:

• Paper size: Letter (We will be creating a tri-fold brochure)
• Dimension: 8 ½ x 11 (Default)
• Orientation: Wide (Note the change that occurs in Dimensions)
• Options: Select Double-sided, unselect Facing pages
• Number of pages: Type in “2”
• Margins: Type “.50” inches in each of the choices
• Target output resolution: Allow the default
• Compose to Printer: Make sure the lab printer is selected. (If you have multiple
• printers, you would want to select the printer you will use.)
• Finally, you will need to set the column guides.
• First select the Master pages
• Go to Layout > Column Guides
• Choose 3 columns
• Change the default (.167) to .20

Anytime anything is placed on the Master copy, it can only be changed on those copies. If
you were creating a document that will not have guides on certain pages, you should put
the column guides directly on those pages. You will use this document to become familiar
with some of the functions of PageMaker. Later you will open the exercise materials.

Adobe PageMaker is a desktop publishing (DTP) application that allows you to create publications
such as brochures, newsletters, letterhead and more. Its specialty is combining text (cre-
ated in a word processing program such as Word or WordPerfect), and images (created in
an image program such as Photoshop or Illustrator) together in a professional-looking
document. In addition, you can easily convert the completed project into Portable Docu-
ment Format (PDF) so you can use it electronically.
Getting started in PageMaker
To open PageMaker on the STAR*T computers, select:
On the PC computers:
START > PROGRAMS > ADOBE > ADOBE PAGEMAKER 6.5 > ADOBE PAGEMAKER 6.5
On the Macintosh computers:
APPLE > APPLICATIONS > ADOBE PAGEMAKER 6.5

The Menus
The following is a list of the menus located on the horizontal toolbar and a brief description
of the items contained in that menu item.

File—Create a new file, open an existing file, select a recent file, save, save as,
revert, place, acquire, export, manage links, change document or printer settings,
and change the preferences. Place is used to link files from an outside source, i.e.,
graphics or text. When the original files are changed, linked files will automatically
change. Acquire is similar to import.

Edit—Contains the Cut/Copy/Paste functions, select functions, Edit Story and Edit
Original. Editing story is a separate function that is active when editing text from a
word processing application. When you are in edit story mode, the menu changes
and to return to layout select Edit Layout.

Layout—Contains Go to Page, Insert/Remove page, Sort Pages, Go back/forward,
Column Guides, Copy Master Guides and Autoflow.

Type—Change Font, Size, Leading, Type Style, Expert Tracking, Horizontal Scale,
Character/Paragraph/Indents & Tabs/Hyphenation properties, Alignment, Style and
Define Styles.

Element—Change Fill, Stroke properties, Frame properties, Arrange how objects/
Text are stacked, Align objects, Text wrap, Group, Ungroup, Lock position, Unlock,
Mask, Unmask, Image Properties, Polygon Settings, Round Corners, Link info, Link
Options, Non-Printing and Remove Transformation.

Utilities—Plug-In options used to perform various tasks. Plug-Ins can vary depend-
ing on how PageMaker was loaded. Find, Find Next, Change, and Spelling are
used when in Edit Story mode.

Adobe PageMaker 7.0 includes a powerful Layers tool with countless applications—we’ll show you three in this tip:
1. Multiple versions
2. Quick arrangement of layers from top to bottom
3. Layered communication—”stick-on” notes

Create a document that you want to publish in multiple versions.
Create multiple layers and assign each layer a descriptive name. Make a new layer by clicking the Stationary icon in the Layer palette, or by clicking the Options arrow and selecting the New Layer command.
Build your pages with all the art and master elements in place, using whichever version of the body copy is longer.
On the layer for the alternate version of your copy, flow in the text and adjust the text columns to fit.
When you’re ready to output the document, hide the layer with the alternate version of your text to output the first version; then hide the first version and output the second version.

Set the top-to-bottom arrangement of objects on a page.
You can assign objects to layers and arrange the top-to-bottom arrangement with the Layers palette.
Create the layers you expect to use in the Layers palette. As you place objects on the page, they will be assigned to the currently selected layer. You can place the text on your “text” layer, and so forth. Move the layers as you like so that the top-to-bottom arrangement is correct by clicking and dragging the layers in the Layer palette.
This is much faster than sending each layer to the back of the page in the correct order.

Add nonprinting notes to your PageMaker documents.
Create multiple layers and assign the content objects as described previously, including a layer called “notes.” (Hint: If you make a Paragraph Style for your note text and assign the note text the color “Registration,” your notes will print on every page when you print separations. Be sure to turn the “notes” layer off when you do the final printout.)
As you review your publication, write your digital stick-on notes and assign them to the “notes” layer. If you set up a master element, such as a frame with a colorful border to outline the note, you can enable the Option arrow > Paste Remembers Layers command in the Layers palette. When you Copy and Paste the master note, the object will automatically be placed on the “notes” layer.

The Word Counter plug-in is a quick way to see how many words are in your entire publication or
selected portions. Use it to determine copyfitting needs or to count the total number of stories that
make up a publication.

Here’s How:
1. To count all words in your publication, with no text selected choose Utilities | Plug-ins | Word Counter
2. The Word Counter dialog displays a count for Characters, Words, Sentences, Paragraphs,
Text Objects, and Stories.
3. To count words for only portions of your publication, highlight the text in a text block (or a portion of it) with the text tool
then choose Utilities | Plug-ins | Word Counter.

Tips:
1. Word Counter is not available from the Story Editor.
2. Character count does not include spaces but does include punctuation. Words with hyphens (such as eye-catching)
count as one word.
3. If selected text contains no ending punctuation (period, question mark, exclamation) then the Word Counter will say
there are no sentences in the selection.

A bullet list is a list of words, phrases, or sentences set apart with a simple bullet or numbers at the start of of each line.
Bullet lists can help to set apart information or provide a list of steps to be taken to accomplish a task.

Here’s How:
1. With the text tool, highlight the lines to which you want to add bullets or numbers or put your cursor at the start of the
first line (paragraph).
2. Select Utilities | Plug-ins | Bullets and numbering… from the menu bar.
3. In the Bullets and numbering dialog box select the style of bullet you want to use from the choices given or use the
Edit button to select a different font or bullet or size for the bullet.
4. If you want a numbered list instead of bullets, select the Numbers button. Choose a numbering style and specify the
number range to use if you don’t want to start with number 1.
5. If you highlight the text you want bulleted or numbered, choose Only selected paragraphs for the Range; otherwise,
specify the number of paragraphs that you want bulleted.
6. Select Ok to add your selected bullet or number style.

Tips:
1. Be consistent in your use of bullets. Too many different styles in a publication or mixed bullets in one list are
confusing.
2. Numbers are good for lists of tasks that are best done sequentially or to designate relative importance among items in
the list.